how to create archive folder in outlook 2016

#HOW TO CREATE ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO#
#HOW TO CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FULL#

#HOW TO CREATE ARCHIVE FOLDER IN OUTLOOK 2016 HOW TO#

So let us begin with the steps for, How to create and add Signatures to the messages in MS. Once your account has completed synchronising in Outlook, you can check that the disk usage for your account has updated by logging in to Webmail. Outlook allows you to create a personalized signature for the messages/emails that you send/forward/reply. Select Ok to automatically archive messages for the selected folder and date-range. Select the folder that you want to archive, set a date range to archive messages for and select the data file location that the archived messages should be moved to. You can also use the auto-archiving features in Outlook by going to the File menu and selecting Tools, then selecting Clean Up Old Items. Your browser does not support the video tag. The messages will then be moved to the selected location and automatically removed from your IMAP mailbox on the LCN server. Archiving Messages in OutlookĪfter creating an archive location and data file you can copy messages from your IMAP mailbox to folders created under this data file by highlighting the messages you want to archive in your IMAP account and dragging and dropping them in to the required folder under this data-file. Note: Apart from archived emails, you can get the archived. Then you can access all archived emails easily. Step 3: Shift to the Mail view, and click to open the Archives Folder or its subfolders in the Navigation Pane.

Right-click on the folder heading to add sub-folders to copy your mail items to. Step 2: In the Open Outlook Data File dialog box, find out and select the archived.

You should see now that a new folder location has been added within the folders pane in Outlook.

Enter a file-name for the data file and select a location if required then select Ok to create the new data file.

Select Add to create a new data file (.pst file).

Go to the tab within the account settings menu for Data Files.

If you do not have a local folder location or data file within Outlook for archiving messages, you can follow the steps below to create a new data file. For older versions of Outlook please see our guide here. So far emails have been archived by the specified month (or year, date) already.Please Note: The label and location of some options will vary between Outlook versions. In the popping out Microsoft Outlook dialog box, please click the Yes button. (4) Click the Browse button to specify file name and saving folder for the archive file ħ. (3) Type Tomorrow in the Archive Items older than box (2) Click to select the new folder May in the below list box

(1) Check the A rchive this folder and all subfolders option In the Archive dialog box, please do as below screenshot shown: Go ahead to click File > Info > Tools > Clean Up Older Items (or File > Info > Cleanup Tools > Archive). Now all search results are moved to the new Folder May.

#HOW TO CREATE ARCHIVE FOLDER IN OUTLOOK 2016 FULL#

When you assign Full Access permissions to a mailbox, the delegate to which you assign the permissions can also access the user's online archive. In the Create New Folder dialog box, please type a name ( May in my case) for the new folder in the Name box, select an email account in the Select where to place the folder list box, and click the OK buttons to close both dialog boxes.ĥ. Hi Greg, To share the a mailbox Online Archive to other users, please assign the full access mailbox permission to others. In the Move Items dialog box, please click the New button. Note: You can select all emails in the mail list with selecting any email in the mail list and pressing Ctrl + A keys.ģ.

Please select all search results, right click and select Move > Other Folder. Now all emails received in the specified month are found out in the mail list. (4) For searching emails by a certain date, says, please change the search criteria to received. (3) For searching emails by a certain year, says 2015, please change the search criteria to received. If you need to narrow the search scope and search emails in May of a certain year, such as 2016, you can change the search criteria to received. (2) received: May means search emails received in May of any years. Notes: (1) received: May means search emails received in May, you can change the May to other month name, such as Jan, Feb, etc. In the Mail view, type the search criteria received: May in the Instant Search box, and then specify the search scope in the Scope group on the Search tab. For example I need to archive emails received in May, I will show you the detailed steps to archive by the specified month/date/year in Outlook.ġ.

How to create archive folder in outlook 2016